Taproot Photography

BIRTH STORY CONTRACT

TAPROOT PHOTOGRAPHY BIRTH STORY COLLECTION CONTRACT 



Thank you for allowing me to photograph your upcoming birth! Hiring a birth photographer allows your support team to focus on you and baby during labor while ensuring those precious moments are photographed. My highest goal is not only to achieve beautiful portraits of your birth, but also to be a positive presence in your birth room. I want to use my photography as a means to bond your family together and to empower you. The breathtaking photographs I capture will be a result of this respect for you and will tell your birth story in a raw, free and soulful way.

USE OF IMAGES ONLINE
Taproot Photography will never use an image of a sensitive nature without your consent. The Client will have opportunity to view photos before being published online. Please note that receiving a special rate during Taproot’s Portfolio Building Stage. Your birth photos will be used in Taproot’s portfolio and shared on social media pending your approval.


BIRTH CENTER AND HOSPITAL POLICY
The Client is responsible for communicating with her place of birth/medical team about the use of a photographer before, during and after birth. The Client must check to see that photography is allowed and provide a photography policy to the Photographer if necessary. 


ON-CALL PERIOD
The Photographer will be on call for your birth 24/7 from 38 weeks through birth. The Client must notify the Photographer of any changes to the birth plan such as an induction or scheduled cesarean. 


ALERTING THE PHOTOGRAPHER ABOUT LABOR
The Client must be in contact with the Photographer as soon as labor commences or as soon as they think they may be in labor. The Client understands that the Photographer will aim to arrive when active labor starts and that once the Photographer has been notified of labor it may take up to 1 hour depending on location before the Photographer arrives at the birth site. 


PHOTOGRAPHY COVERAGE TIME
The Photographer will remain with the Client through labor, birth and up to 2 hours after birth. Should the Client fail to alert the Photographer in time and the Photographer misses the birth, no refund shall be given. Good communication is essential so that the photographer can aim to arrive when active labor starts and stay until 2 hours after the birth occurs. If additional time is required after birth there is a $75/hour fee. 

Photographer Contact Information: Voice/Text 260-433-2874


MISSED BIRTH 
Due to the unpredictable nature and timing of birth the Photographer may not be able to arrive before the birth. In this case, The Photographer will begin photographing from the moment she arrives and for the following 4 hours.


SCHEDULED CESAREAN
In the case of a scheduled cesarean, The Photographer will provide coverage for; 2 hours before the cesarean, unlimited time during cesarean (as permitted) and for 2 hours post-delivery. 


PAYMENT
A $200 deposit must be received within 7 days of booking. The remaining balance is due by week 37 before the on-call period begins. Travel fees apply for on-location sessions requiring more than 20 miles of round trip travel from my home in the 19382 zip code. The Client will be charged .54 cents for each additional mile (over 20) traveled.  Other fees may be applied for travel over 20 miles. Cash, check or credit are accepted.


CANCELLATIONS
Should the Client choose to cancel any agreements after payment has been made the following options are available to the Client:

  • Cancellation made prior to the scheduled on-call period: The $200 deposit fee will be applied to a future Portrait Collection. No refunds will be provided.

  • Cancellations made during the scheduled on-call period (and after the Client has paid for the Birth Collection in full): The total amount of the Collection minus the $200 deposit fee will be applied to a future Portrait Collection. No refunds will be provided.



BACK UP PHOTOGRAPHER
The Client understands that the Photographer will not provide a back up photographer during this Portfolio Promotional period.


STUDIO POLICIES & PERFORMANCE

  • Taproot Photography respects your right to use whatever products you would like during your birth. However, in order for your Photographer to perform at her highest ability you and anyone in the birthing room are asked to refrain from using any essential oils, perfumes or scented products before, during and after your birth. These pose a health risk to your Photographer and may cause poor performance or the inability to continue photographing your birth story.

  • The Photographer is committed to maintaining a sacred and undisturbed place for the Client to give birth. The Client understands that low light photography such as the photography preformed in the birthing room will naturally exhibit image grain or motion blur. The Photographer will work with the lighting available but the Client needs to understand that photography does require light. Black and white photography lends itself beautifully to these difficult lighting conditions and most images will be edited in black and white. 

  • The Client shall assist and cooperate with the Photographer in obtaining the desired photographs. The Photographer shall not be responsible for shots missed as a result of the Client’s failure to provide reasonable assistance or cooperation. The Photographer shall not be responsible for shots missed due to the positioning of the medical team (blocked shots), policy of the hospital/birth center, denied access to delivery or operating rooms, emergencies or speedy deliveries. 

  • If the Photographer cannot perform this Agreement due to a fire or other casualty, strike, act of God, equipment failure or other cause beyond the control of the parties (other than stated in this contract above), or due to Photographer’s illness (other than illness caused by scented products), then the Photographer shall offer the Client a credit in the exact dollar amount already paid by the Client to be used for a Portrait Collection in the future. The Photographer shall not have any further liability with respect to the Agreement.


ONLINE VIEWING, DIGITAL DOWNLOADS & ORDERING 

  • A Design Consultation and Ordering Session will be scheduled within 3-5 weeks after the Birth Session. The Photographer will show the Client all edited images during this time.

  • An online Gallery Shop will be provided to the Client within 3-5 weeks after the session date. This Gallery Shop will contain select edited images (.jpeg format) from the Client's session.  RAW images will not be available.

  • The Client's Gallery Shop will be available for 1 month from the gallery posting date.

  • Orders may be placed online or in person at a follow up meeting.  Full payment is due on the day the Client places a print or product order.

  • The Client's Gallery Shop and all of his or her files will be permanently deleted after 1 month. Images may be kept for the Photographer’s portfolio.

  • After the Gallery Shop expires, Taproot Photography is released from any liability due to loss or damage of the images and from any obligation to maintain copies of any digital file, image, or photograph.

  • The Client is responsible for creating back-ups of any digital content purchased. Files should be saved in at least two different locations (hard drive, external hard drive, usb/flash drive, DVD, the cloud, etc.)


PRINT LICENSE FOR DIGITAL IMAGES

Taproot Photography retains the copyright to all images and derivative works thereof.  Taproot Photography does not guarantee print quality should the Client choose to print images on their own.  

PRINT LICENSE BENEFITS

  • Archive digital images

  • Share images on social media

  • Print an unlimited number of prints in any size


PROHIBITED ACTIONS in regard to digital files and printing

  • Altering or editing images in any way other than cropping

  • The use of filters of any kind

  • The use of editing software 

  • Color correcting and automatic color adjusting provided by any photo lab 

  • Converting images to black and white, sepia or any other tone

  • All concerns about the appearance of your images should be discussed with Taproot Photography well before your gallery expires



OTHER RESTRICTIONS

  • Client print license does not include use that results in financial gain, including but not limited to: advertising, print sale profits stock photography, or resale of any nature

  • The Client agrees that he/she may not use any of these images for commercial or editorial purposes

  • The Client may not enter any of these images into competitions or contests without the express written permission of Taproot Photography



MODEL RELEASE

I hereby grant to TAPROOT  PHOTOGRAPHY, and his or her legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of me and my family, or in which I/they may be included, for editorial trade, advertising, and any other purpose and in any manner and medium; and to alter the same without restriction. I hereby release photographer and his or her legal representatives and assigns from all claims and liability relating to said photographs. **If Model is under 18 years of age: I declare that I am the parent or legal guardian of this child and have the right to sign this release.  The client hereby grants to Taproot Photography the right to use and publish images taken to further promote its service, including portfolio, website, display, advertising, and editorial use.